6A. Description – Please provide a short description of the application process to obtain state authorization. If available, please provide web links to the specific references to all applicable state laws, regulations, manuals, forms, or other pertinent documents:
Applicant submits application form, licensing fee, and Tuition Protection Fund deposit. Our office reviews application materials and works with applicant to ensure all materials meet minimum standards. Once that is achieved, a site visit is conducted, as well as a meeting with the school owner. Then a license is issued and the institution is free to advertise, recruit, enroll students, and begin instruction.
6B. Processing Time – Generally, how long does it take to approve applications (assuming that the agency has received all required information from the institution)? Please provide a typical range if appropriate:
Impossible to estimate. Timing depends on how many applications are in process, the quality of those applications, and other agency factors that may require a diversion of staff time and attention. Typically, a school can become licensed within 9 months from time of application submission.
6D. Maintenance – What does an institution need to do to maintain authorization:
Maintain compliance with all applicable laws and statutes as evidenced by submission of a license renewal application that provides satisfactory information, and satisfactorily pass an annual site inspection.
6E. Reporting – What kinds of information or data must an institution report to your agency as a condition for continued authorization? How frequently is this reported or updated? Is this information published or shared publicly:
Any changes in ownership, instructional staff, legal documents, school catalog, or curriculum must be reported. Completion, withdrawal, and placement statistics for each program must be reported and meet a minimum guideline. Financial statements must also be sent, and assurances that certain specific statutes are being followed.
Any changes in ownership, the enrollment agreement, student catalog, or curriculum should be reported and approved before implementation. All other information is reported annually.
6F. Loss of Status – Can an institution lose its authorized status? If so, how?:
Yes. Too complicated to answer. Usually financial problems are the cause of loss of licensure. Most schools close voluntarily. We have had a few schools that have lost their license simply because they did not send in their renewal information. We then verify that the school is closed and proceed accordingly.
6Ga. Multi-Institutional Systems – Can a multi-institutional system or college corporation apply to your agency for authorization on behalf of all of its component institutions? If so, please describe the process:
Each separate site of an institution must be licensed.
6Gb. Would multi-institution public systems be treated the same as multi-location for-profit institutions:
We do not license public institutions.
6H. Distinctive Features – What distinctive features in your authorization process would be useful for applicants to know (e.g., certain times during the year that you process applications for authorization, sharing of applications or information about proposed programs with institutions or other stakeholders in your state for comment):
We advise people who inquire about the licensing process to meet with us before beginning the application process. We require a very specific curriculum model and are available for technical assistance as an applicant works to produce a curriculum that conforms to that model. Those applicants who work with us all throughout their preparation of their application obtain their license much faster than those who do not.
6I1. Amendments – Is your agency currently planning to amend its application process by the end of 2013: